Question 1

How does Calamari meet the security and compliance requirements for handling sensitive academic data?

Accepted Answer

Calamari maintains enterprise-grade security with GDPR compliance, ISO 27001 certification, and SOC 2 attestation. All data is encrypted in transit and at rest, with role-based access controls ensuring only authorized personnel can access sensitive information. Full audit trails track all system activities for compliance reporting and accreditation requirements.

Question 2

Can faculty and staff manage their own requests to reduce administrative burden on our HR team?

Accepted Answer

Yes—Calamari's self-service portal allows faculty and staff to submit leave requests, check balances, view approval status, and manage their profiles independently. This significantly reduces administrative overhead while maintaining proper approval workflows through department chairs and deans. Mobile access means they can manage requests from conferences or research trips.

Question 3

How does real-time attendance tracking help with campus safety and emergency response?

Accepted Answer

The system provides live dashboards showing who's currently on campus, essential for fire safety compliance and emergency evacuation procedures. Time tracking captures actual presence rather than just scheduled hours, giving security and emergency responders accurate headcounts. Mobile tracking works across campus locations for comprehensive attendance monitoring.

Question 4

What's the total cost including setup, training, and ongoing support for a typical university department?

Accepted Answer

Pricing is transparent with no hidden fees: Time Off ($2/user monthly), Time & Attendance ($2.50/user monthly), Core HR ($2/user monthly). Zero setup fees, standard integrations included, ongoing support included. A 50-person department using all modules costs $325/month with no additional implementation or training costs.

Question 5

How well does this integrate with our existing Microsoft Teams and Office 365 environment?

Accepted Answer

Calamari integrates seamlessly with MS Teams for notifications and workflow, Office 365 calendar for availability visibility, and SSO for authentication. Leave requests sync with Outlook calendars, time tracking works within Teams, and approvals can be managed through familiar Microsoft interfaces your faculty already use daily.

Question 6

Can this handle our complex academic leave policies including sabbaticals, research leave, and union requirements?

Accepted Answer

Yes—flexible leave type configuration supports sabbaticals, research leave, summer break planning, and union-negotiated policies. You can set different accrual rates, approval workflows, and duration limits for each leave type. Seniority-based rules, team-specific policies, and academic calendar variations are all configurable without custom development.

Question 7

What kind of reporting do you provide for grant compliance and budget tracking?

Accepted Answer

Comprehensive reporting includes detailed time allocation across projects for grant documentation, leave usage patterns for workforce planning, and audit trails for compliance purposes. Reports can track research vs. teaching time, show project costs for budget management, and provide the documentation required for federal grant reporting.

Question 8

How do you handle data privacy and what happens to our data if we need to migrate away?

Accepted Answer

All data handling follows GDPR requirements with clear privacy policies. You maintain full ownership of your data with complete export capabilities—no vendor lock-in. Data can be exported in standard formats at any time, and we provide migration assistance. All data is permanently deleted upon request following contract termination.

Question 9

How does HR software accommodate the unique leave policies and academic schedules of a university?

Accepted Answer

Universities have highly specific leave types, from sabbaticals and research leave to varying summer breaks and seniority-based academic policies.
 Calamari's flexible leave management module allows administrators to configure custom leave types with tailored accrual rules and multi-level approval workflows that respect academic hierarchies (department chairs, deans, etc.). The system also synchronizes with institutional academic calendars for accurate holiday planning and provides real-time team availability, ensuring minimal disruption to teaching, research, and administrative functions.

Question 10

Can HR software effectively manage diverse university workforces, including faculty, staff, and student workers, with different compliance needs?

Accepted Answer

Managing a university's diverse workforce, which includes full-time faculty, academic staff, administrative personnel, and numerous student workers, presents unique HR challenges. Calamari is designed to handle these complexities by supporting different employee classifications with distinct profiles, time tracking rules, and compliance requirements. It ensures that varying schedules, part-time work, and student employment regulations are accurately managed, while maintaining enterprise-grade data security and compliance standards (like GDPR and ISO certifications) essential for public sector and educational institutions.

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Leave Management Tailored for Academic Life

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Self-Service & Mobile Access

Holiday Calendar Management & Compliance

Seamless Integration

Real-Time Attendance & Project Tracking

Live Campus Attendance

Flexible Time Tracking

Multi-Project & Grant Tracking

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Secure Faculty & Staff Information Management

Customizable Employee Profiles

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Access Control & Notifications

Mobile Scanning & Collaboration

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Cloud-Based Security

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Time Off

Time & Attendance

Core HR

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Simple HR & Transparent Pricing

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How does Calamari meet the security and compliance requirements for handling sensitive academic data?

Can faculty and staff manage their own requests to reduce administrative burden on our HR team?

How does real-time attendance tracking help with campus safety and emergency response?

What's the total cost including setup, training, and ongoing support for a typical university department?

How well does this integrate with our existing Microsoft Teams and Office 365 environment?

Can this handle our complex academic leave policies including sabbaticals, research leave, and union requirements?

What kind of reporting do you provide for grant compliance and budget tracking?

How do you handle data privacy and what happens to our data if we need to migrate away?

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Join 130,000+
relaxed employees from 106 countries

Keep HR Data Synchronized
with Your Favorite Tools