Simplify Academic HR Management Across Your Campus

Calamari maintains enterprise-grade security with GDPR compliance, ISO 27001 certification, and SOC 2 attestation. All data is encrypted in transit and at rest, with role-based access controls ensuring only authorized personnel can access sensitive information. Full audit trails track all system activities for compliance reporting and accreditation requirements.

Yes—Calamari's self-service portal allows faculty and staff to submit leave requests, check balances, view approval status, and manage their profiles independently. This significantly reduces administrative overhead while maintaining proper approval workflows through department chairs and deans. Mobile access means they can manage requests from conferences or research trips.

The system provides live dashboards showing who's currently on campus, essential for fire safety compliance and emergency evacuation procedures. Time tracking captures actual presence rather than just scheduled hours, giving security and emergency responders accurate headcounts. Mobile tracking works across campus locations for comprehensive attendance monitoring.

Pricing is transparent with no hidden fees: Time Off ($2/user monthly), Time & Attendance ($2.50/user monthly), Core HR ($2/user monthly). Zero setup fees, standard integrations included, ongoing support included. A 50-person department using all modules costs $325/month with no additional implementation or training costs.

Calamari integrates seamlessly with MS Teams for notifications and workflow, Office 365 calendar for availability visibility, and SSO for authentication. Leave requests sync with Outlook calendars, time tracking works within Teams, and approvals can be managed through familiar Microsoft interfaces your faculty already use daily.

Yes—flexible leave type configuration supports sabbaticals, research leave, summer break planning, and union-negotiated policies. You can set different accrual rates, approval workflows, and duration limits for each leave type. Seniority-based rules, team-specific policies, and academic calendar variations are all configurable without custom development.

Comprehensive reporting includes detailed time allocation across projects for grant documentation, leave usage patterns for workforce planning, and audit trails for compliance purposes. Reports can track research vs. teaching time, show project costs for budget management, and provide the documentation required for federal grant reporting.

All data handling follows GDPR requirements with clear privacy policies. You maintain full ownership of your data with complete export capabilities—no vendor lock-in. Data can be exported in standard formats at any time, and we provide migration assistance. All data is permanently deleted upon request following contract termination.