Employee Records Management — All Your Employee Records in One Smart Table
Edit employee records for dozens of people in one view — as easy as a spreadsheet, but with built-in validation and access control.
Use Smart Tables for fast employee records editing
All your employee records live in one table. Turn on editing, make your changes, and save - everything updates in a single click.
Choose the data you need
Set up your view before you start editing. Need to update medical exams and training dates? Display only the columns that matter.
Filter, then edit
Filter by department, location, holiday calendar, or custom fields. You only work with the employee records you actually need.
Edit directly in the table
Turn on editing and update employee records right in the cells - just like you would in a spreadsheet. Built-in validation keeps your data clean. When you’re done, save all changes at once.
Smart Tables in action
Six situations where editing employee records in a table saves your HR team hours of work.
Case 1
Medical exams and safety training
End of the quarter. A dozen people in production completed their medical exams this month, and you need to log the dates. Filter by department, turn on editing, and update dates for the entire group in one go.
Case 2
Reorganization - updating job titles and departments
Your company is restructuring. 15 people are moving to new departments, 8 are getting new titles. Filter by group, turn on editing, and update everything in one view.
Case 3
Filling in data before an audit
An audit is coming up. You have a list of fields that need to be complete: education level, contract number, medical exam expiry. Set up the right columns, filter by department, and fill in the data.
Case 4
Cleaning up data after import
Incorrect dates, typos in job titles, empty fields after a migration. Fix everything directly in the table.
Case 5
Changing contract types at year-end
A dozen employees are switching from employment contracts to B2B or changing their work hours. Filter by contract type and update the entire group at once.
Case 6
Onboarding new hires
Several employees are starting the same month. Filter by start date, turn on editing, and fill in the data for everyone at once.
Who is it for?
Every role needs different employee records. Smart Tables adapt the view to what you’re looking for.
For HR admins
Need to update contract types and work schedules after a reorganization? Filter by department, add the right columns, and make all edits in one place. Every change is logged, so you always know who changed what.
For managers
You only see your own team members and the fields you have permission to access. Review training dates or equipment assignments for your team without touching anyone else’s employee records.
For payroll and HR specialists
Before exporting to payroll, quickly verify rates, addresses, and contract details for a specific group. Edit everything in one table view, and data validation catches mistakes before you save.
For multi-location companies
Filter employee records by location, department, or contract type and work only with the people you need. One table instead of separate spreadsheets for each office or country.
You only change what you should
In Calamari, everyone sees and edits only the employee records they have permission to access - unlike a spreadsheet shared over email.
Access control
Sensitive fields like salary are only accessible to users with the right permissions. Managers see and edit only their own team's data.
Data validation
The system keeps your data clean. It won't accept text in a date field or let you select a value that's not on the list.
Change history
Every change is logged. You can see who edited what, when, and exactly what was changed.
Frequently Asked Questions
Here’s some information helpful for anyone looking to understand exactly how Smart Tables work
