Turn Company Policies Into an Automated Requests Catalog
Employee requests from email, Slack, and spreadsheets finally in one catalog with policy descriptions and visible status.
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relaxed employees from 106 countries
One channel
One Place To Keep All Requests
If right now requests come from everywhere: email, Slack, spreadsheets, sticky notes, hallway conversations, some probably get lost, some sit unanswered, and HR and office managers lose track of what's where.
With Calamari, employees submit every request in one place – and you see them all in one dashboard, with an owner and a status.
Catalogue
All Policies And Instructions In One Catalog
Every request type has a policy description, instructions, and a list of required documents. Employees open Calamari, read the rules, and know what they can request. HR and office managers stop answering the same questions several times a week.
Workflow
Every Request Gets a Number, an Owner, and a Visible Status
From the moment someone submits a request, you know who's handling it and where it stands. Numbering is automatic. Each request goes to an approver (not necessarily the manager), then to the owner, who gets notified and marks it as done. Nothing gets lost in email or Slack.
Security
You Decide Who Sees What
Each request is visible only to the submitter, approver, and the assignee. Bank account changes, addresses, medical data - it reaches only the people who need to know.
Examples
What your team can handle in Calamari
A few examples of what companies handle here instead of over email. None of these are fixed. You decide which requests you need, what employees have to fill in, and who approves them.
Benefits & Perks
Commuter Benefits (Pre-tax)
Enroll in or change your pre-tax commuter benefit for transit or parking expenses.
Benefits & Perks
FSA / HSA Enrollment or Change
Request enrollment or a change to your Flexible Spending Account (FSA) or Health Savings Account (HSA) contribution.
Benefits & Perks
Home Office Stipend
Use this request to get reimbursed for home-office equipment (desk, chair, monitor, accessories) under the remote-work allowance.
Benefits & Perks
Learning & Development Budget
Request reimbursement for a course, conference, certification, or book that supports your role and growth.
Expenses & Travel
Expense Reimbursement
Use this request to get reimbursed for out-of-pocket expenses you paid on behalf of the company (software, supplies, client meals, and other approved costs).
Expenses & Travel
Mileage Reimbursement
Use this request to get reimbursed for business miles driven in your personal vehicle, at the current IRS standard mileage rate.
Expenses & Travel
Travel Expense Reimbursement
Use this request to submit expenses from a completed work trip and get reimbursed for costs not covered by a company card or advance.
Expenses & Travel
Travel Pre-Approval
Use this request to get approval for a work trip before booking. Submit it before purchasing flights, hotels, or registering for a conference.
Payroll & Personal Data
Personal Information Update
Use this request to update your personal details on file (address, legal name, phone, or emergency contact).
Tool Comparison
HR Software vs Email, Forms, and Spreadsheets
| Case | E-mail / Forms / arkusze | Calamari |
|---|---|---|
Request catalog with policy descriptions | ❌ Have to ask HR | ✅ Employees find it themselves |
Request numbering | ❌ Manual, easy to duplicate | ✅ Automatic, customizable |
Assigned owner | ❌ Unclear who handles it | ✅ Clear responsibility |
Request status | ❌ Have to chase people | ✅ Employees see it live |
Data visibility controls | ❌ None | ✅ Only authorized people |
Connected to employee record | ❌ Data in separate files | ✅ Part of the record |
Frequently Asked Questions
Here’s some information helpful for anyone looking to understand exactly how Employee Requests work
How employee requests at Calamari are different from Google Forms or Jira?
Can I create any type of request?
Who can see request data?
Can I use this for leave requests?
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