The Best HR Software for Microsoft 365

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Interactive demo

See the Microsoft Teams integration in action

Find out how easy it is to request leave, log working hours, and check your time-off balance directly from Microsoft Teams. Our interactive guide will show you how to effectively use the Calamari integration to simplify your daily time management.

Simplify Your HR with Microsoft 365 integration

Experience the benefits of using HR software directly inside Microsoft Teams – no context switching, no training needed. Find a smarter way to manage time off, timesheets, and team schedules – right inside Microsoft workspace.

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Calamari’s integration with Microsoft 365 gives your team a full-featured HR dashboard, where employees can check upcoming vacations, remote work days, work schedules, and available time-off balances – without ever leaving the apps they already use.

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With Calamari integration, employees are just a few clicks away from sending requests and managers can accept and reject those requests quickly.

Clock in-out - Calamari Microsoft 365 integration feature

Stay on top of team availability

Get real-time updates on upcoming absences, remote work days, birthdays, and work anniversaries. Know who’s working from home and how busy the office will be, all in one glance.

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While Calamari is not traditional Microsoft employee monitoring software, it offers smart ways to track time and availability – without invading privacy.

Outlook calendar and absence synchronization with Calamari

Sync time off with Outlook automatically

Leave requests instantly appear as Out of Office in Outlook, and remote work shows as Working Elsewhere. Calamari even handles autoresponders, so you’ll never forget to set one again.

Secure access with Microsoft Entra

Use single sign-on (SSO) to keep employee data safe and manage access from one place. Calamari supports GDPR compliance and imports employee profiles automatically from Microsoft Entra.

Skip the learning curve

With Calamari, there’s no need to learn new HR tools. Microsoft Teams becomes the central place for leave management, scheduling, and time tracking. Setup is quick, and adoption is seamless.

Get more profound insights with Power BI

Connect Calamari to Power BI and track project hours, absence trends, or team availability with customizable dashboards.

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More features

Requesting time off

Keep your employees focused on their work. They can request time off directly from MS Teams – no need to visit our web or mobile app!

Time-off notifications

Get the notifications about employees’ vacation calendar in your Microsoft 365. Calamari allows you to set up the recurring notifications about upcoming time-offs, sick requests, planned time off and remote work. Calamari posts notifications on channels.

Employee presence and work plan

Display the list of attendance in Microsoft 365 globally or for each team. It helps with planning your work time more efficiently, and improves smoothness of remote work.

Work from home planning

Check which of your employees are working remotely to better manage your team both on a daily basis. Set up periodic notifications and always be up to date.

Managing requests

Approve or reject time off requests directly from Microsoft 365. Easily manage requests or add comment from dedicated Microsoft 365 channel.

Preview of managing leave requests in Calamari Microsoft 365 integration

See your team’s time off

Plan your work accordingly to your team’s presence in upcoming week, thanks to the easy preview of all planned and accepted absences.

Company absences card in Calamari Microsoft 365 integration

Quick clock in/out

Employees can log their work time directly from Microsoft 365, and won’t forget about it thanks to notifications.

Leave balances

Everyone can check their part-time off limits in MS Teams integration, with a quick glance at all types of time off, with its remaining balance.

Birthdays

Calamari keeps your team informed about upcoming birthdays - it gives you the possibility to celebrate these special days together!

Birthday notifications in Calamari Microsoft 365 integration

Filling out timesheet

Everyone can manage their timesheet records by adding attendance without leaving the messenger.

Sign in with Microsoft 365 (SSO)

Sign in to Calamari with your Microsoft 365 account – it’s a secure way to centralize access. Calamari is one of the most flexible Microsoft HR apps on the market – built to empower teams with intuitive, integrated HR processes.

Office occupancy

Thanks to Calamari channels, you can see how many people are working remotely or from the office.

Easily import users and company’s holidays

Import users from Microsoft 365 directly into Calamari with just a few clicks. It is also extremely easy to export a company's holidays.

Easy setup

Learn about MS Teams Calamari integration

Watch the latest webinar about MS Teams integration:

Analyze the challenges you face in your HR work
Find out what benefits come from working in an integrated work environment
Discover the features and possibilities of Calamari MS Teams integration

If you don't have an account in Calamari, start a free trial period.

Synchronized automatically

Keep HR data synchronized
with your favorite tools

Calamari connects to the apps you use every day, allowing you to focus on your work.

Get ready for efficiency

Stop being a bottleneck. Try Calamari free for 14 days and regain focus.

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Support from day one

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“In the 2+ years our company has used Calamari, we have heard nothing but positive feedback from employees and managers.”

– Parker R.VP, People, Mission & Culture at Brightspot

FAQ complete answers

How do I start using Calamari with Microsoft 365?

Getting started with Calamari is quick and easy. Sign up for a free trial and connect your Microsoft 365 account - it takes just a few minutes. Our HR app can import your employees from Microsoft 365, and you can start managing time off and attendance right away. No complex IT setup needed - you'll be up and running the same day.

Join thousands of companies who've already simplified their HR processes by integrating Calamari with Microsoft 365. Start your free trial today!

Is Calamari's Microsoft 365 integration secure?

Yes! Our HR software integration with Microsoft 365 is built with enterprise-grade security. We use Single Sign-On (SSO) through Microsoft, so your team can securely access the HR system using their Microsoft 365 credentials. All HR data is encrypted and protected according to international security standards, including GDPR compliance. As a trusted HR solution with over a decade of experience, we ensure your sensitive employee information stays safe while working seamlessly with Microsoft 365. Plus, you maintain full control over user permissions and access levels through your Microsoft admin center. Learn more about our security measures.

Does Calamari send notifications about upcoming absences in Microsoft Teams?

Yes! Our HR software automatically sends notifications in Microsoft Teams about your team's time off. You'll get updates about upcoming vacations, sick leaves, and remote work days right where your team communicates. Managers can set up custom notifications for their teams, getting daily or weekly absence summaries in their Teams channels. The HR app also sends helpful reminders about birthdays and work anniversaries, helping build team culture without leaving Microsoft 365.

Can I track my team's attendance and presence in Microsoft 365?

Absolutely. Whether you're planning meetings, managing hybrid teams, or tracking office occupancy, you'll have accurate, up-to-date attendance information at your fingertips. Our HR app integration provides a real-time employee presence dashboard right inside Microsoft 365. As a manager, you can instantly see who's in the office, working remotely, or on leave - all from your familiar Microsoft Teams interface. This attendance tracking integration makes it simple to know your team's availability. The dashboard also helps HR teams maintain accurate time and attendance records while staying within the Microsoft 365 environment.

Does Calamari sync approved absences with Microsoft Outlook Calendar?

Yes! Our HR software automatically syncs all approved time off with Microsoft Outlook Calendar. When a leave request is approved, it's instantly marked as an Out-of-Office event in the employee's calendar. For modern hybrid work, remote days show up as "Working Elsewhere" in Outlook. This seamless integration between your HR system and Microsoft 365 means everyone on your team can see who's available, out of office, or working remotely - making it easier to plan meetings and manage projects. You'll never have to manually update calendars or check separate HR apps to know your team's availability.

How does Calamari's time tracking work in Microsoft 365?

Calamari HR software makes time tracking simple right inside Microsoft Teams. Employees can clock in and out with one click, and receive friendly reminders when it's time to start or end their workday. The time tracking system works seamlessly with Microsoft 365, automatically recording work hours and creating accurate timesheets. This helps maintain work-life balance and ensures your HR team has reliable attendance data for payroll and compliance.

Can employees request time off directly from Microsoft Teams?

Yes, as a part of the Calamari HR software integration with Microsoft 365, employees can submit all their leave requests right in Microsoft Teams.‍

Managers receive instant notifications and can approve or reject time off requests with just one click—no need to switch to another HR app.

The best part? Once approved, time-off automatically appears in Microsoft Outlook Calendar, keeping everyone's schedules up to date.

This seamless connection between your HR system and Microsoft 365 makes managing leave requests simpler for everyone.

How does Calamari's integration with Microsoft 365 help my business?

With Calamari's Microsoft 365 integration, your team can manage all their time off and attendance directly in Teams and Outlook - the tools they already use every day. They don't have to switch between different HR apps or learn new systems. Employees can request vacation time, track their work hours, and clock in/out right from Microsoft 365. This makes HR processes simpler and faster, while reducing the number of tools your team needs to get their work done.