Reports

Reports That Bring It All Together

Stop Guessing. Start optimizing. Get complete visibility into your workforce with one-click reporting.

Start free trial

Book a demo

Join 130,000+
relaxed employees from 106 countries

Overview

HR Command Center

Calamari consolidates data from three key areas: Time Off, Time & Attendance, and Core HR. Below is the complete toolkit available in your dashboard.

People

Your custom HR data builder.

Allows you to define, save, and reuse report templates based on any employee data (e.g., birthdays, contract end dates, exit reasons)

Timesheet Details

The most flexible report connecting all data points.

A consolidated view combining work time, leave requests, and projects. It allows for full column customization and filtering to see exactly what you need

Entitlement

Full control over leave balances.

Reports on available, used, and carry-over leave days. Essential for year-end closing and budget reserves

Requests

The foundation of your payroll.

A comprehensive list of all leave requests (paid and unpaid) with status tracking and export options

Payroll

Ready-to-use accounting data

Focuses strictly on approved absences within a selected period, showing days or hours to be deducted

Attendance

Schedule and availability planning.

Combines planned leaves and remote work with work schedules to help maintain team operational continuity

Timesheet

Classic day-by-day attendance

Provides a complete overview of work hours, breaks, and overtime within your chosen pay period (e.g. weekly or monthly)

Acitivities

Track time spent on specific actions.

Detailed logs of start/stop times, break durations, and GPS locations for full transparency

Abnormalities

Catch errors before payroll.

Automatically flags issues like tardiness, early departures, or unauthorized overtime

Presence List

See who is working right now.

A quick overview of employee availability in real-time, perfect for audit purposes and safety checks

Projects

Analyze costs and resource allocation.

Shows how much time teams spend on specific projects, facilitating client billing and internal budgeting

Module-Based Reports

Reports That Solve Real Business Problems

Reports are only useful when they answer a real question: what’s happening, why it’s happening, and what to do next. Calamari brings together time off, attendance, and Core HR data so you can spot issues early, prepare payroll faster, and make decisions based on facts — not guesswork.

Time Off Reports

The Real Cost of Manual Leave Tracking

Without Calamari:

2-3 hours monthly per HR admin reconciling spreadsheets
Payroll errors requiring corrections and potential disputes
Hidden leave liability that impacts annual budgets

With Time Off Reports:

One-click export to payroll systems (Enova365, Symfonia, Optima, R2Płatnik)
Real-time leave balance monitoring prevents year-end accumulation
Audit-ready compliance documentation

What You Actually Need Right Now

Entitlement Report

Most used for payroll prep

When to use:

Monthly payroll closing, year-end leave liability calculation

What you get:

Complete breakdown of available, used, and carried-over leave days per employee

Requests Report

Your payroll foundation

When to use:

Every pay period - feeds directly into your payroll system

Export formats:

Polish systems (Enova365, Optima, Symfonia, R2Płatnik) or flexible Excel

Payroll Report

Approved absences only, accounting-ready

When to use:

Final payroll calculation for the period

What you get:

Only approved absences in days or hours - clean data for accounting

Time & Attendance Reports

The Real Cost of Manual Time Tracking

Without Calamari:

Hours spent monthly manually calculating work hours from punch cards or sign-in sheets
Overtime disputes due to unclear records and lack of audit trails
No insight into actual productivity—just raw hours that don't show project allocation

With Time & Attendance Reports:

Automated timesheet generation with customizable pay periods (weekly, bi-weekly, monthly)
Instant identification of abnormalities (tardiness, early departures, unauthorized overtime)
Project-level time tracking for accurate client billing and resource optimization

What You Actually Need Right Now

Timesheet Report

Your day-by-day attendance bible

When to use:

End of pay period (weekly, bi-weekly, or monthly cycles)

What you get:

Complete overview of work hours, breaks, overtime with plan vs actual comparison

Timesheet Details Reports

Most customizable - for complex scenarios

When to use:

Weekly review before payroll closes

What you get:

Full column control - choose what to see, filter by projects/breaks/absences

Abnormalities Report

Most customizable - for complex scenarios

When to use:

When you need work time + leave + projects in one view

What you get:

Automatic flags for tardiness, early departures, missing clock-outs, unauthorized overtime

Core HR Reports

The Real Cost of Scattered Employee Data

Without Calamari:

Employee information spread across multiple spreadsheets, folders, and email threads
30-60 minutes searching for data when asked "Who needs H&S training renewal?"
Unable to analyze turnover patterns or spot retention risks until it's too late

With Core HR Reports:

Customizable People Report templates save recurring queries (birthdays, anniversaries, contract renewals)
One-click access to strategic insights like exit reasons, certification expiry dates, or device inventory
Multi-location reporting for international teams—filter by country, contract type, or department instantly

What You Actually Need Right Now

People Report

Most powerful for strategic HR

When to use:

Whenever you have recurring HR questions that need answers fast

What you get:

Build custom templates once, reuse forever with one click

‍Save templates for

Contract renewals in next 90 days
H&S training renewals due
Employee exits with reasons
Work anniversaries (with addresses)
Device inventory per employee

Advanced filtering: Status, birthdays, job title, contract type, hire/termination dates, custom fields

Export

Advanced Generation and Automation

Gain even more control over your data with features designed to save time and streamline information flow across your company.

Asynchronous Report Generation

Reports (especially large ones like Entitlement and Requests) generate in the background, so they don’t block your workflow.

You can safely leave the page—once the report is ready, you’ll receive an email notification with a download link.

The "Ready to Download" section stores your generated report history for 7 days, giving you easy access whenever you need it.

Templates

Essential Templates for Modern HR

Here are examples of templates you can create in Calamari Reports

Template Name	Business Problem It Solves	Key Insight You'll Get
Employee Exit Analysis	High turnover in specific departments	23% of engineering departures cited lack of growth opportunities
Contract Renewals Due	Missing contract deadlines costs hiring time	14 contracts expiring in Q2—negotiate renewals now
H&S Compliance Tracker	Risk of compliance fines up to €30K	5 employees overdue for safety training
Unused Leave Liability	Hidden costs impact annual budgets	€47K in unused leave across IT department
Device Inventory	Lost/untracked equipment costs €2K+ per device	3 laptops unaccounted for from former employees

Frequently Asked Questions

Here’s some information helpful for anyone looking to understand exactly how Calamari Reports work.

What reports are available in Calamari?

In the Calamari dashboard, you can work with reports like People, Timesheet Details, Entitlement, Requests, Payroll, Attendance, Timesheet, Activities, Abnormalities, Presence List, and Projects.

What does the Timesheet Report show?

The Timesheet Report provides an overview of work hours, absences, and planned schedules. It includes fields such as Worked, Breaks, Absence, Planned, Overtime, Deficit, and Balance, and it can be filtered by employees, teams, contract types, and time periods.

What is the Timesheet Details Report used for?

Timesheet Details Report combines time-related events in one place (including leave requests, timesheets, and project allocations). You can filter it and choose which rows appear in the report, then export it to Excel for analysis or payroll processing.

What does the Abnormalities report flag?

Abnormalities highlights issues like tardiness, early departures, absenteeism, and unauthorized work hours. It includes fields such as Late, Finished too early, Worked too short/too long, Started too early, Work on day off, Autoclosed, and Absence.

What is the Presence list report?

Presence list provides an overview of who is present, absent, or on leave. You can filter it by employees, teams, contract types, and time periods, and export it to Excel.

How do I export reports?

Each report in Calamari can be exported to Excel. Use the export button in the top-left corner of the report.

What are leave request statuses in Calamari?

There are six leave request statuses: pending, approved, rejected, cancellation pending, canceled, and revoked. Request history is available in Time Off → Requests, and approvers can review requests in Time Off → Approval.

How can managers approve or reject leave requests?

Leave requests can be approved or rejected via the web application, email notifications, mobile app, Slack, and MS 365 / Outlook / MS Teams.

Powering Fast Growing Companies

Join 130.000+ relaxed employees from 106 countries

See for yourself how much time you can save by automating time off management, easy time tracking or having one place for all HR documents.

Start free trial

No card required. Trial ends automatically.

Reports That Bring It All Together

Join 130,000+relaxed employees from 106 countries

HR Command Center

Your custom HR data builder.

The most flexible report connecting all data points.

Full control over leave balances.

The foundation of your payroll.

Ready-to-use accounting data

Schedule and availability planning.

Classic day-by-day attendance

Track time spent on specific actions.

Catch errors before payroll.

See who is working right now.

Analyze costs and resource allocation.

Reports That Solve Real Business Problems

Time Off Reports

The Real Cost of Manual Leave Tracking

Without Calamari:

With Time Off Reports:

What You Actually Need Right Now

Entitlement Report

When to use:

What you get:

Requests Report

When to use:

Export formats:

Payroll Report

When to use:

What you get:

Time & Attendance Reports

The Real Cost of Manual Time Tracking

Without Calamari:

With Time & Attendance Reports:

What You Actually Need Right Now

Timesheet Report

When to use:

What you get:

Timesheet Details Reports

When to use:

What you get:

Abnormalities Report

When to use:

What you get:

Core HR Reports

The Real Cost of Scattered Employee Data

Without Calamari:

With Core HR Reports:

What You Actually Need Right Now

People Report

When to use:

What you get:

Advanced Generation and Automation

Asynchronous Report Generation

Essential Templates for Modern HR

Frequently Asked Questions

What reports are available in Calamari?

What does the Timesheet Report show?

What is the Timesheet Details Report used for?

What does the Abnormalities report flag?

What is the Presence list report?

How do I export reports?

What are leave request statuses in Calamari?

How can managers approve or reject leave requests?

Join 130.000+ relaxed employees from 106 countries

Join 130,000+
relaxed employees from 106 countries