HR Software That Actually Works for Cleaning Companies

When you enable automatic geofencing, the system creates a virtual boundary (100-1000 meters) around each cleaning location. When an employee's phone enters that zone, Calamari automatically starts tracking their work time. This makes it a powerful tool for cleaning staff management, as employees don't need to remember to clock in—it happens in the background.

The system is flexible. Staff can switch to manual mode in the app, tapping "Start" only when they arrive. For sites where phones aren't allowed, you can use NFC cards or a tablet in Kiosk mode with QR codes. This flexibility helps explain why Calamari is often cited as the best workforce management software for shift-based teams with diverse needs.

No. You only pay for active users. When a cleaner leaves, you archive their profile to keep their history but stop paying for them immediately. This model is essential for the cleaning industry, where workforce fluctuation is common.

Yes. Once an employee enters the geofenced zone, the system registers the clock-in. If they temporarily lose GPS or cell signal (like going into a basement), their "clocked-in" status remains active. When the phone regains signal, it periodically re-verifies their location. If they are still on-site, the shift continues normally. If they have left the zone while disconnected, the system will automatically log a clock-out.

Calamari stores all training dates, health and safety certifications etc. The system sends automatic reminders before expirations, ensuring your workforce management remains compliant with safety regulations without manual spreadsheet tracking. Additionally, you have full control over access rights. You can grant employees permission to view or auto-update specific fields themselves, while completely restricting access to sensitive data so it remains exclusively visible and editable by managers.

We designed Calamari to be "install and forget." It works in 12 languages (English, Spanish, French, German, Polish, Ukrainian, Italian, Turkish, Dutch, Portuguese, Serbian, and Croatian), removing barriers for international teams. This ease of use is key for cleaning industry adoption.

Calamari generates formatted CSV or Excel files with all attendance data. You can import these directly into your payroll software, eliminating manual entry errors and streamlining the payment process for your entire workforce.

Calamari respects privacy. We do not continuously track movements. Whether an employee uses automatic geofencing or manually clocks in from their phone, the system only records a single location point at the exact moment their shift starts or stops. We never monitor the phone's GPS continuously, so we have zero visibility into where employees are between job sites.

You can label projects as specific areas (e.g., "Company XYZ - Warehouse 3"). Reports will reveal if Employee A consistently takes 3x longer than Employee B for the same task, helping you identify training needs or efficiency issues in your cleaning staff management.

It combines robust workforce management features—like GPS verification, automated compliance alerts, and multi-language support—with a simple interface that field staff actually use. It solves the specific pain points of managing distributed teams in the cleaning sector.