Track Remote Employee Time Off

Stop wasting time on manual leave tracking. Automate your entire time off process. Give your team an easy way to request and track time off. Simple approvals for managers.

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4.8

+550 reviews

Instant PTO Requests

Replace Spreadsheets With Instant Time-Off Requests

Calamari centralizes every leave request in one transparent workflow. Employees submit PTO from web, mobile, or Slack, see their remaining balance before they click “send,” and automatically update the company calendar so nothing overlaps.

Shared absence calendar covering sick leave, vacation, remote days, and more
Auto-sync notifications to everyone involved (email, app, in-app)
Custom fields for substitutes, reasons, or documents to keep approvals compliant

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Policy-Driven Approvals

Automate The Rules Behind Every Leave Type

No more bottlenecks or ad-hoc calculations. Configure custom absence types, accrual rules, and request restrictions so Calamari enforces your policy in the background while managers focus on outcomes, not paperwork.

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Policy-based accruals, carry-over caps, and expiration dates handled automatically
Multi-step approval flows tailored by team, department, or contract type
Smart guardrails (minimum notice, max duration, retroactive limits) with warnings or hard blocks

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Distributed Teams

Keep Global Teams In Sync On PTO

Hybrid and remote teams stay aligned with localized experiences. Calamari supports multiple languages, 110+ public holiday calendars, and real-time availability views so every office knows who’s off, no matter the time zone.

Team availability board for fast project planning across locations

Region-specific policies and calendars so compliance is always up to date

Native iOS/Android apps for requesting, approving, and receiving alerts on the go

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Great customer experiences is the key for us

Dorota K.

HR Business Partner

Do you remember the days when all of your employees had to give you paper requests to go on vacations? I don't! Calamari is lovely, and we got rid of all the silly paperwork we had to do back in the past!

Erin A

Personnel OPS & admin

We can not imagine how we made it work before finding Calamari. It is a very flexible and efficient tool that saves us time. We can not say enough about how fast and supportive the Calamari team is

Karolina G

HR Manager

Integration with Slack and GSuit was crucial for us. Calamari turned out to be a great solution that allowed us to make the process more agreeable and helped both Employees and Team Leaders better plan their work!

Natalia C.

People Partner

We can't imagine our daily work without Calamari notifications on Slack. It improves our work-life :)

Julie W.

Web Project Coordinator

We were using a spreadsheet to track employee leave before we switched to Calamari - we're a small organization, so the spreadsheet worked for a time, but this was a huge upgrade. It has everything we need and more to keep track of leave. Very easy to use, and I love the incredible level of support they offer. Can't wait to check out the time tracking upgrades they are planning to roll out.

AMY M.

CSR

Love it! What an absolute time saver for keeping track of employee time off. The customer support is phenomenal, and they continue to help set up and answer questions in a timely manner.

Danielle T.

Great SAAS that is available for a great cost. We didn't need anything super powerful. We actually have the same functionality for free with our ADP software, but pay for Calamari because it is easier from a management perspective.

Ashley R.

Office Manager

Calamari was simple to implement and use. All features have been welcomed by our company and we look forward to seeing new modules added in the furture.

Natalie G.

Managing Director

It has saved me and my team a lot of time and confusion! This is the best solution by far that we have found.

Grace K

Operations manager

With Calamari we forgot about all the fuss with counting hours, different allowances for different teams and employees. Amazing functionalities with countless options of adjusting the settings to fit our needs.

Michał S

Founder & CEO

The tool is extremely convenient and helpful since our company's offices are spread around different locat ions. We can instantly know who is out of the office and who is present thanks to the Slack integration.

Sarah S.

Operations Coordinator

By switching our leave management and time tracking to Calamari, we have greatly reduced the amount of administrative hours spent on tracking PTOs and ensuring staff are working an appropriate amount of hours. The Slack integration has also been a huge bonus - staff don't need to log in to yet another app and instead can manage time off and clocking in/out right from the Slack app that they already use all day long.

Michelle M.

Director, HR

We love Calamari! From new users who find the interface very simple to use from administrators who can customize teams, approval flows, weekly schedules, accruing PTO, and reporting, Calamari does it all! There are always new updates which we are loving and find them super easy to implement and make our experience even better. Highly recommend this product!

Parker R.

VP, People, Mission & Culture

Calamari is an outstanding tool for leave tracking. In the 2+ years our company has used Calamari, we have heard nothing but positive feedback from employees and managers. The approval flow and seamless integration with Slack have significantly reduced the approval time for requests.

Cam D.

Creative Director

We were looking for an HR solution for an SME, and we selected this one. We set it up a little over two years ago, and have not really had any glitches since. Once a year, we program the vacations for the whole year, and it does the rest. Employees request leave through the app as well. I highly recommend this software for companies of similar size.

Ines G.

Management Assistant

Thanks to Calamari we do not have to calculate absences on our own, add them to calendar, inform other people about absences. Calamari solves it all. Employees do not need to ask "How many free days do I still have?" - they can just check it on their own.

Noah B.

Operations Manager

It has been a great addition to our company overall. It is very simple to request time off, to approve requests, and to track coverage on any given day. The timeclock is extremely simple to use, but also offers plenty of features. We have been very pleased with our decision to implement Calamari.

Isabelle C.

HR Manager

We love this tool, and we can't wait for all the future features and improvements

Kamila W.

Head of Office Administration

Calamari definitely did help our HR team to save tons of time spent on monitoring the leaves manually. What is more, our team members can see their history and current leave status live. We can surely see the difference using Calamari brought to our business.

Calamari

Regional HR and Administration Manager, Thailand

Definitely the customer support is something that stands out. Excellent communication, and they always make it work. Even at the tasks that we would be able to figure out ourselves. I have never experienced it anywhere else.

Powering Fast Growing Companies

Join 130,000+ relaxed employees from 106 countries

See how much time you can save by automating time-off management, simplifying time tracking, and keeping all HR documents in one place.

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Frequently Asked Questions

Find answers to common questions about how our leave management software can help streamline employee leave tracking, approvals, and leave policies for your team.

Why should I choose Calamari as my leave management app?

Calamari simplifies employee leave management by automating the entire process, reducing manual work, and offering a flexible, easy-to-use solution for teams of any size.

How can Calamari save my company time and reduce manual work?

Calamari automates leave requests, approvals, and absence tracking, integrating seamlessly with your payroll system. This eliminates repetitive tasks, saves time, and keeps the leave application system efficient.

What makes Calamari’s time-off tracking system better than spreadsheets or other tools?

Unlike spreadsheets, Calamari provides real-time leave tracking, customized policies, and automated leave approval flows. It integrates with other business tools Slack, Microsfot Teams or Outlook and Google Calendar.

Moreover, Calamari, as a leave of absence management software, streamlines the process of handling long-term leaves by automating tracking, notifications, and compliance, making it easier to manage extended absences like medical or parental leave.

Can I customize the leave policies for different teams, departments, or contract types?

Yes, Calamari allows you to set custom leave management policies, leave types, and approval processes based on teams, departments, or contract types, making it highly adaptable to your needs.

How does Calamari help with managing remote teams and employees in different time zones?

Calamari’s centralized leave tracker supports multiple time zones, allowing managers to view employee availability and track leave across distributed teams effortlessly.

Will Calamari help me keep track of public holidays for multiple countries?

Yes, Calamari supports over 110 holiday calendars worldwide, helping you manage employees' leave days and public holidays across different regions without hassle.

How quickly can I onboard my team and start using Calamari for leave management?

Onboarding is quick and easy. Simply share an invitation link, and your employees can start applying for leave right away. Calamari’s user-friendly setup ensures you’re ready to manage leave in no time.

What features make Calamari a great fit for fast-growing companies?

Calamari scales with your business, offering custom leave management solutions, leave tracking, and automatic approvals. It’s designed to streamline HR operations, making it perfect for growing teams.

How can absence management software help reduce unplanned employee absences in the company?

Our absence management software allows you to track patterns in employee absences, analyze root causes, and implement preventive measures, helping to reduce unexpected time off.

How can Calamari help me create a better work-life balance for my employees?

By providing clear visibility into leave balances, making it easy to apply for leave, and simplifying approval processes, Calamari encourages employees to take time off and improves overall well-being.

Let’s create a new success story. Together.

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