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As a company grows rapidly and expands into several subsidiaries, managing HR processes becomes a real challenge. The story of C&F S.A. shows how the right tool can bring order and automation even within complex structures.
From three companies to one solution: How automation streamlined HR processes in the growing organization C&F S.A.
C&F is a global company specializing in delivering advanced technological solutions, combining industry knowledge with technical expertise. The company supports clients from highly regulated industries in the areas of data management and digital transformation.
Małgorzata Pietrusińska
Head of PMO & People Data
Industry
IT
Employees
420
Founded
2001
Modules used
Time Off
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Challenge: Automation during development
Success brings new challenges. As the company began to grow rapidly, it became clear that existing HR processes needed modernization.
"Due to the company's significant growth, we wanted to automate the absence management process," explains Małgorzata Pietrusińska, Head of PMO & People Data.
The main goal was to create a unified system.
“We wanted to be able to manage the absences of employees and collaborators from our three companies using a single tool, regardless of their contract type.”
Małgorzata Pietrusińska
Head of PMO & People Data
Selection process: Methodical search
The company approached the tool selection systematically, "checking available offers online and tools recommended by people with HR experience."
As a result of the analysis, Calamari stood out with several key advantages:
Optimal value for money
"Calamari offers many useful features at an affordable price"
Simplicity for all users
"The system turned out to be intuitive for daily administration, but most importantly, it causes no issues for end users"
Professional support
"The help provided by the Calamari team during setup was extremely valuable and made the implementation in our company much easier"
"The support offered by the Calamari team in setting up the tool proved to be very valuable and significantly facilitated its implementation in our company."
Małgorzata Pietrusińska
Head of PMO & People Data
Team adoption: Enthusiasm from day one
The reaction of the staff exceeded all expectations. "Calamari was received with great enthusiasm by our employees and partners."
They particularly appreciated:
- Integration with Microsoft Teams – no need to remember new logins
- Mobile application – convenience of access from anywhere
The most important thing was that "since its implementation, Calamari hasn’t caused any issues for employees or collaborators."
Problems solving and benefits
The implementation fully met the company's objectives. When asked whether Calamari solved the organization's problems, the answer is clear: "Yes, definitely."
"The process of submitting and approving absence requests has become transparent and quick to handle."
Małgorzata Pietrusińska
Head of PMO & People Data
On the other hand, the administration appreciated the ability for "comprehensive absence management" from a single location.
Additional advantages of the Calamari:
- "Intuitiveness of operating and using the tool"
- "Large knowledge base, thanks to its format, is easily accessible to administrators, leaders, and end users.
Advanced usage: API integration
The company has fully leveraged Calamari's potential by implementing an advanced integration: "We successfully use the integration with M365 via the Calamari API in the process of managing the allocation of our employees and collaborators in projects."
This shows how modern HR solutions can support not only basic processes but also complex resource management.
Summary
The company clearly describes its experience: "A comprehensive and highly intuitive tool for managing absence processes in any company."
This story confirms that the right HR tool can be the key to streamlining processes in fast-growing organizations. A combination of functionality, ease of use, and professional support makes HR automation not a problem, but an opportunity for growth.
