An employee evaluation form is used to review and document employee performance. It supports HR decisions and helps in establishing an employee development path.
Find out how to prepare the employee evaluation form properly and download the free template from Calamari!
What is an employee evaluation form?
When you want to evaluate your employees' performance, you need a tool to help you objectively measure employee performance. An employee evaluation form is a tool that gives you exactly what you need.
The form consists of several questions with a Likert scale, which allow one to assess how an employee performed for the given time. The document also includes open questions where employees can discuss their desire for professional development. You can evaluate employees repeatedly to get more accurate data.
Thanks to the employee evaluation form, it's easier to properly set a development path for employees. That includes additional training and panning the future company structure based on projected promotions.
Employee evaluation form importance
There are more benefits of employee evaluations. First, they allow the creation of consistent performance evaluation standards that measure employees' performance, motivation, and happiness.
This information is essential for reducing the company's turnover and building a friendly work environment. Additionally, data collected during evaluation can help prevent employee burnout and build a company culture that supports work-life balance.
Types of employee evaluation forms
There are several performance evaluation forms depending on the situation and given employee. The most common of them are:
360-degree evaluation form - includes employer reviews, self-review, and peer reviews to provide well-rounded performance information;
Management by objective (MBO) - allows to discuss the progress with management and employees working together, identify goals and evaluate if the employee met their goals;
Behaviorally anchored rating scale (BARS) - allows for measuring performance with specific behavioral examples to predetermine role standards.
When choosing an evaluation form, remember that depending on a role, you may need to prepare several versions of the evaluation form to ensure they suit the employee. For example, there will be a different evaluation form for managers and regular employees, so there will be a different one for the IT and Marketing departments.
What to include in employee evaluation form
When preparing the employee evaluation form, you should include information to ensure the document is understandable and allows to measure employees' performance objectively.
Employee data - information such as employee name, job title, ID, department, and manager;
job responsibilities - it's excellent to list employees' duties from their job description to cross-reference them with employee performance and their progress;
provide descriptions - describe the goals for the given employee based on their job responsibilities and the rating system to make sure all the forms are correctly filled-up;
Make space for open questions and comments - they will give you more specific data to dive into when comparing the form with other evaluations;
Provide space to sign-up the document - for both the employee and the person conducting the evaluation.
How to write an employee evaluation form
When preparing and conducting employee evaluations, ground rules will help you gather valuable information and be a base for assisting the employees in working better, staying motivated, and feeling good in the organization's environment. Remember to:
explain what's the purpose of the evaluation form - to stay transparent with your employees and explain how gathered information will be helpful;
customize the form accordingly to each position - different responsibilities and measurements depend on the job role which must be included;
be objective - use the numeric scale everywhere it's possible and avoids subjective language;
make space for open answers - to gather more detailed information that can help prepare the professional development plan;
provide feedback - after evaluation, talk to employees and make sure they understand what to do to improve their job and performance.
Now that you know everything about employee evaluation form and their benefits, you can help your employees in their professional development and increase your company’s performance.